Terms of Service — withWilma

These Terms of Service govern access to and use of withWilma, including our website, recruitment workflows, applicant-tracking features, and related integrations.

By using withWilma, you agree to these Terms. If you are using the service on behalf of an organisation, you confirm that you have authority to bind that organisation.

Wilma is currently operated as an early-stage service by Brendan Marry from Rüschlikon, Switzerland. This policy will be updated if Wilma transitions to a registered legal entity.

withWilma provides software for recruitment and hiring operations, including candidate applications, communication workflows, scheduling support, and recruiter collaboration.

We may update, improve, or modify the service from time to time. We may also suspend access where necessary for maintenance, security, or legal compliance.

• Provide accurate account information
• Keep login credentials confidential
• Restrict access to your account and connected integrations
• Promptly notify us of unauthorised access or suspected misuse

If you are an administrator, you are responsible for managing invitations, connected integrations, and transfer of admin access where needed.

• Ensure you have a lawful basis to process candidate and employee data
• Configure access controls appropriately within your organisation
• Use withWilma in compliance with employment, privacy, and anti-discrimination laws
• Ensure communications sent through withWilma are lawful and appropriate

withWilma may allow users to connect third-party services such as Google Workspace and Microsoft 365 using OAuth.

By connecting these services, you authorise withWilma to use approved permissions to:

• Send recruiter emails on your behalf
• Read candidate-related email replies where enabled
• Support interview scheduling and booking workflows

• Violate any law, regulation, or third-party right
• Upload or distribute malicious code
• Interfere with or disrupt the service
• Attempt to gain unauthorised access to other accounts or systems
• Use the platform for spam, unlawful discrimination, or fraudulent hiring activity

Our handling of personal data is described in our Privacy Policy. When withWilma processes personal data on behalf of an organisation, that organisation acts as the data controller and withWilma acts as the data processor.

You may delete your account through the service, which removes your access and revokes connected access where applicable.

withWilma and its related software, branding, content, and platform features are owned by withWilma or its licensors and are protected by applicable intellectual property laws.

We aim to provide a reliable service but do not guarantee uninterrupted or error-free operation at all times.

To the maximum extent permitted by law, withWilma will not be liable for indirect, incidental, special, consequential, or punitive damages, or for any loss of profits, revenues, data, or goodwill arising from use of the service.

We may suspend or terminate access where you materially breach these Terms, create security or legal risk, or misuse the platform.

We may update these Terms from time to time. Updated terms will be posted on this page with a revised “Last updated” date.

Questions about these Terms can be sent to privacy@withwilma.com.